--- title: How Do I Configure User Settings? description: Learn how to set up and manage users in Route Simplified, including adding new users, assigning depots, editing permissions, and deactivating accounts to ensure secure and role-based access control. --- [Skip to content](https://help.routesimplified.com/en-us/routesimplified-support-knowledge-base/how-do-i-configure-user-settings#main-content) English - United States Show submenu for translations [![RouteSimplified LOGO 7.8.25](https://help.routesimplified.com/hs-fs/hubfs/RouteSimplified%20LOGO%207.8.25.png?width=1867&height=1050&name=RouteSimplified%20LOGO%207.8.25.png)](https://help.routesimplified.com/en-us/routesimplified-support-knowledge-base?hsLang=en-us) Open main navigation Close main navigation - English - United States Show submenu for translations - [Contact Support](https://share-na2.hsforms.com/1CfK51-RSQdiYM7pMraDhqA401irb) [Contact Support](https://share-na2.hsforms.com/1CfK51-RSQdiYM7pMraDhqA401irb) How can we help you? - There are no suggestions because the search field is empty. 1. [Route Simplified Support Knowledge Base](https://help.routesimplified.com/en-us/routesimplified-support-knowledge-base?hsLang=en-us) 2. [Account & Company Settings](https://help.routesimplified.com/en-us/routesimplified-support-knowledge-base/account-company-settings?hsLang=en-us) # How Do I Configure User Settings? The **Users Settings Pane** is where you manage access to your Route Simplified environment. From here, you can add new users, assign depots, and fine-tune permissions based on roles to ensure everyone sees only what they need. --- #### 🔍 **Accessing the Users Pane** To view or manage users: 1. Click on the **Settings** icon in the left navigation menu. 2. Select **Users** from the list. Here, you'll see all registered users along with key details like: - Name - Email Address - Last Active Time - Role (e.g., Owner) - Status (Active/Inactive) --- #### ➕ **Adding a New User** To add someone new to your workspace: 1. Click the **“Add user”** button in the top-right corner. 2. Fill out the form fields: - **First Name** - **Last Name** - **Email Address** - **Depot** – Select which depot the user should be assigned to using the dropdown menu, or grant access to all depots. - \*Note only data from the users assigned depot can be viewed by the user\*.   > ⚠️ New users are given full permissions by default. You can edit these permissions after creation. To edit permissions, go to: `Settings > Users > [Click User] > Permissions` --- #### 👤 **Viewing and Editing a User's Details** Clicking on a user will open a detailed panel where you can: - View or edit their name and email - Change assigned **Depot** access - Review and adjust **Permissions** - Deactivate the user if needed At the bottom of the screen, the **“Deactivate user”** button allows you to temporarily remove their access without deleting their account. --- #### 🔐 **Editing User Permissions** Permissions control what a user can access within Route Simplified. This allows you to tailor the interface to fit job-specific roles. After opening a user’s profile, click on **Permissions** to view the options. ![](https://help.routesimplified.com/hs-fs/hubfs/image-png-May-16-2025-03-42-02-2629-PM.png?width=397&height=318&name=image-png-May-16-2025-03-42-02-2629-PM.png) ### 🔄 Toggle Access for: - **Routes, Customers, Reports** – Dispatching, tracking, and reporting tools. - **Sales** – Assign Collections to Sales - **Assets** – Vehicle, tank, or container management. - **Settings** – Access to company, oil and user, and configuration settings. - **Driver** – Route assignments - **Save-** After making changes, hit the save icon > 🎯 **Tip:** Use the toggles to restrict access to only the features relevant to each user's responsibilities. --- #### ✅ Summary Checklist - Add new users from the Users Pane - Assign them to the correct depot - Adjust permissions to fit their role - Review “Last Active” timestamps regularly - Deactivate old or duplicate accounts - [Getting started](https://help.routesimplified.com/en-us/routesimplified-support-knowledge-base/getting-started?hsLang=en-us) - [Troubleshooting](https://help.routesimplified.com/en-us/routesimplified-support-knowledge-base/troubleshooting?hsLang=en-us) - [Support](https://help.routesimplified.com/en-us/routesimplified-support-knowledge-base/support?hsLang=en-us) - [For Schedulers](https://help.routesimplified.com/en-us/routesimplified-support-knowledge-base/for-schedulers?hsLang=en-us#main-content) - [Capacity & Settings](https://help.routesimplified.com/en-us/routesimplified-support-knowledge-base/for-schedulers?hsLang=en-us#capacity-settings) - [Customers & Generators](https://help.routesimplified.com/en-us/routesimplified-support-knowledge-base/for-schedulers?hsLang=en-us#customers-generators) - [Planning & Building Routes](https://help.routesimplified.com/en-us/routesimplified-support-knowledge-base/for-schedulers?hsLang=en-us#planning-building-routes) - [Reports](https://help.routesimplified.com/en-us/routesimplified-support-knowledge-base/for-schedulers?hsLang=en-us#reports) - [For Drivers](https://help.routesimplified.com/en-us/routesimplified-support-knowledge-base/for-drivers?hsLang=en-us#main-content) - [Route Basics](https://help.routesimplified.com/en-us/routesimplified-support-knowledge-base/for-drivers?hsLang=en-us#route-basics) - [At Each Stop](https://help.routesimplified.com/en-us/routesimplified-support-knowledge-base/for-drivers?hsLang=en-us#at-each-stop) - [Finishing & Tips](https://help.routesimplified.com/en-us/routesimplified-support-knowledge-base/for-drivers?hsLang=en-us#finishing-tips) - [Account & Company Settings](https://help.routesimplified.com/en-us/routesimplified-support-knowledge-base/account-company-settings?hsLang=en-us#main-content) - [Assets & Equipment](https://help.routesimplified.com/en-us/routesimplified-support-knowledge-base/account-company-settings?hsLang=en-us#assets-equipment) [![RouteSimplified LOGO 7.8.25-1](https://help.routesimplified.com/hs-fs/hubfs/RouteSimplified%20LOGO%207.8.25-1.png?width=1863&height=1048&name=RouteSimplified%20LOGO%207.8.25-1.png "RouteSimplified LOGO 7.8.25-1")](https://help.routesimplified.com/?hsLang=en-us) [mailto:support@reitersoftware.com](mailto:support@reitersoftware.com) Copyright © 2025,